Weekly Schedule Maker

A weekly schedule shows at a glance where your time goes: work, classes, workouts, family and the gaps in between. Type your events as short lines such as “Mon,Wed,Fri 07:00-08:00 Gym”, choose the days and hours to show, and this maker draws a colored time grid as a printable landscape PDF. Overlapping events are drawn side by side and listed in the notes, and a table shows the hours per activity. Leave the events empty for a blank weekly planner.

How to use this tool

1. Type one event per line: days, start-end time and a name.
2. Choose the days (Monday or Sunday first), the hours to show and the row size.
3. Optionally add a color such as #38bdf8 after an event name.
4. Press Calculate and download the PDF; the table below works as a quick preview.

Formula

Block height = (end − start) ÷ row size × row height; overlapping events share the day column in equal lanes

Days can be single (Mon), lists (Mon,Wed,Fri), ranges (Mon-Fri, Fri-Mon) or words (daily, weekdays, weekends). Times can be 24-hour (17:30) or 12-hour (5:30pm). Events are cut at the start and end of the hours shown, and events on days that are not shown are left out; the notes say when this happens. Overnight events need two lines, one for each day. Each activity keeps one color everywhere.

Example

The default week has work Monday to Friday 09:00–17:00, the gym on Monday, Wednesday and Friday mornings, a Spanish class on Tuesday and Thursday evenings, swimming on Saturday and meal prep on Sunday: 12 events and 49 scheduled hours, with no overlaps. Adding a 9:30 dentist appointment on a Monday with a 9:00 call creates one overlap, drawn side by side.