Reference Letter Generator (Recommendation Letter)
Write a reference or recommendation letter for a job, university, tenancy or character reference, built from your relationship, three strengths and your examples.
Only send what you can stand behind: change any sentence that says more than you know about the candidate, and add specific numbers or results where you can.
This is a template, not legal or HR advice. Some employers ask referees for dates and job title only, so check your organization’s policy before giving a reference on its behalf.
A strong reference letter does three things: says how well you know the person, backs up their strengths with real examples, and ends with a clear recommendation. This generator assembles those paragraphs from your answers for a job, a university or course application, a rental application or a character reference. You choose the pronoun, how strong the recommendation is and the strengths, and type your own examples, so every claim in the letter comes from you.
How to use this tool
- Enter the candidate’s name and pronoun, how you know them and for how long.
- Choose what the reference is for and, optionally, the role or program.
- List up to three strengths, each with an example of something they did.
- Pick strong, warm or brief, add your name and title, and copy the letter.
Formula
Letter = opening (purpose) + relationship and duration + strengths with examples + recommendation + offer to answer questions
Verbs follow the pronoun (she is, they are, they have), and tense follows whether you still work, study or rent together. Durations are written in words (“two years and four months”). The strong tone puts all strengths in one paragraph and recommends “without reservation”; the warm tone is more measured; the brief tone keeps to three short paragraphs.
Example
Daniel, an Engineering Manager at Lumen Software, managed Maya Chen for three years. With three strengths (problem solving, mentoring, reliability) and their examples, the strong letter recommends her for “the Senior Developer role at Northwind” and ends “I recommend her without reservation”, with an offer to answer questions at his email.
Frequently asked questions
What is the difference between a reference and a recommendation letter?
The terms overlap. “Recommendation letter” is common for universities and in the US; “reference” is common for jobs and renting, especially in the UK. The structure is the same.
How long should a reference letter be?
Usually three to five short paragraphs, under one page. Two or three strengths with concrete examples are more convincing than a long list of adjectives.
Can I write a reference for a friend?
Yes, as a character reference. Choose “I know them personally”, say how long and in what context you know them, and stick to what you have seen yourself.
This letter is a template for general information, not legal or HR advice. Make sure every statement is accurate and fair, and check your employer’s reference policy before you send it. You use it at your own risk. How we check our calculators · Full disclaimer
Last updated:
Page address with these inputs: https://kakao.mobile/tools/reference-letter-generator/
Cite or embed this tool
kakaoCalc. (2026, November 8). Reference Letter Generator (Recommendation Letter). https://kakao.mobile/tools/reference-letter-generator/
“Reference Letter Generator (Recommendation Letter).” kakaoCalc, 8 Nov. 2026, kakao.mobile/tools/reference-letter-generator/.
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