Resignation Letter Generator
Write a resignation letter in a minute: formal, friendly or short, with your last working day, notice length, reason, thanks and handover offer. Template-based.
Email subject line: Resignation – Jordan Lee, Senior Designer
No last working day chosen, so two weeks after the letter date is used.
This is a template, not legal advice. Check your contract or employee handbook for the notice you must give: two weeks is a custom in the US rather than a legal requirement, and many countries set longer minimum notice periods.
A resignation letter puts your decision and your last working day in writing, which protects both you and your employer. This generator assembles a clear, polite letter from your details: formal for most workplaces, friendly when you get on well with your manager, or short when you only need the facts. It counts the notice you are giving and suggests an email subject line. The letter is built from fixed templates, so you can trust exactly what it says and edit it freely.
How to use this tool
- Enter your name, job title, company and manager.
- Set the letter date and your last working day; the tool shows the notice length.
- Choose a tone and, if you want, a short reason.
- Keep or remove the thank-you and handover paragraphs, then copy the letter into an email or document.
Formula
Notice period = last working day − date of the letter (calendar days)
Whole weeks are written as weeks (14 days = “two weeks’ notice”), anything else as days. If you leave the last day empty, two weeks after the letter date is used. The formal letter states your notice and wishes the company well; the friendly letter uses your manager’s first name; the short letter leaves out the reason and closing line. Dates can be written in US or UK style.
Example
Jordan Lee, a Senior Designer at Northwind Studio, writes on Friday, November 6, 2026 and leaves on Friday, November 20, 2026. That is 14 days, so the formal letter says “giving two weeks’ notice”, thanks the company, offers a handover and signs off “Sincerely, Jordan Lee”. The suggested subject line is “Resignation – Jordan Lee, Senior Designer”.
Frequently asked questions
How much notice should I give?
Follow your contract first. In the US two weeks is the custom for most jobs, though at-will employment means it is rarely a legal requirement; senior roles often give more. In the UK the statutory minimum is one week after a month’s service, and contracts frequently say one month. Other countries have their own rules.
Do I have to give a reason?
No. A resignation letter only needs your intention to leave and your last day. Giving a positive reason, such as a new role or study, is polite but optional, and personal details are best kept out of it.
Should I send it by email or print it?
Many workplaces accept email, but tell your manager in person or on a call first, then send the letter so there is a dated record. Keep a copy for yourself.
Sources
Last updated:
Page address with these inputs: https://kakao.mobile/tools/resignation-letter-generator/
Cite or embed this tool
kakaoCalc. (2026, November 8). Resignation Letter Generator. https://kakao.mobile/tools/resignation-letter-generator/
“Resignation Letter Generator.” kakaoCalc, 8 Nov. 2026, kakao.mobile/tools/resignation-letter-generator/.
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